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Key Fob Requests

PLEASE REVIEW THE RULES AND COMPLETE THE FORM BELOW. MAKE SURE TO INDICATE IF YOU ARE REQUESTING A NEW KEY FOB, REQUESTING THE REACTIVATION OF AN EXISTING KEY FOB, REQUESTING AN ADDITIONAL FOB YOUR HOME OR A REPLACEMENT FOR A LOST OR DAMAGED FOB. ONCE SUBMITTED PLEASE ALLOW UP TO 5 BUSINESS DAYS FOR NECESSARY STEPS TO BE COMPLETED IN ORDER FOR ARRANGEMENT TO BE MADE FOR YOU TO RECEIVE YOUR REQUESTED ACCESS FOB.

RULES REQUIRED FOR USE OF KEY FOB:

  1. KEY FOBS REMAIN PROPERTY OF THE GARDENS OF SARALAN HOMEOWNERS ASSOCIATION AND ARE SUBJECT TO RESTRICTION DUE TO FAILURE TO COMPLY WITH THE RULES AND REGULATIONS FOR USE OF THE FACILITIES.
  2. ANY KEY FOB RESTRICTION CAN BE APPEALED WITHIN 14 DAYS FROM THE DATE OF THE SUSPENSION NOTIFICATION LETTER, THROUGH A REQUEST TO THE BOARD ASKING FOR A REVIEW BY THE FINE COMMITTEE OF THE REPORTED INFRACTION(S).
  3. A REPLACEMENT KEY FOB DUE TO LOSS OR DAMAGE IS $25 PER KEY.
  4. ANY RESIDENT HOUSEHOLD WISHING TO REQUEST AN ADDITIONAL KEY FOB MAY DO SO, WITH THERE BEING A MAXIMUM OF ONE ADDITIONAL FOB PER HOUSEHOLD AT A COST OF $25.
  5. IT IS YOUR RESPONSIBILITY TO NOTIFY MANAGEMENT IN THE EVENT OF A LOST KEY FOB SO IT CAN BE DEACTIVATED. ANY ISSUES OR DAMAGES RELATED TO A SPECIFIC CODED KEY FOB ENTRY THAT HAS/WAS NOT REPORTED AS LOST OR STOLEN WILL BE THE ASSIGNED HOMEOWNER’S RESPONSIBILITY.
  6. RESIDENTS WHO LOAN THEIR KEY FOBS TO FAMILY MEMBERS ACCEPT FULL RESPONSIBILITY FOR ANY DAMAGES OR RULE VIOLATIONS AND RISK HAVING THEIR PRIVILEGES SUSPENDED.
  7. MINOR CHILDREN ARE NOT ALLOWED TO INVITE GUESTS TO COMMON AREAS UNLESS THEY ARE ACCOMPANIED BY AN ADULT.

LOST KEY FOB REPLACEMENTS

  1. THE HOMEOWNER MUST USE THE LOST/ADDITIONAL KEY FOB REQUEST FORM BELOW.
  2. ADDITIONAL KEY FOBS ARE $25 (EITHER FOR AN ADDITIONAL KEY FOB OR FOR A REPLACEMENT).
  3. THE COST OF THE ADDITIONAL/REPLACEMENT KEY FOB MAY BE PAID VIA CHECK MADE OUT TO THE GARDENS OF SARALAN AND EXCHANGED AT THE TIME OF RECEIVING YOUR NEW REPLACEMENT FOB
  4. THE LOST KEY FOB WILL THEN BE DEACTIVATED; BEFORE WHICH ANY ACTION DONE ON THE PROPERTY UNDER THE CODE OF THAT SPECIFIC KEY FOB WILL BE THE RESPONSIBILITY OF THE ASSIGNED HOMEOWNER.
  5. ONCE APPROVED, THE HOA BOARD WILL NOTIFY THE OWNER TO RECEIVE THEIR KEY FOB AND THAT IT CAN BE PICKED UP FROM THE GARDENS OF SARALAN COMMUNITY CLUBHOUSE AT A REASONABLE TIME AS ARRANGED BETWEEN A HOA BOARD MEMBER AND THE HOMEOWNER.

                                                                                                                                              

RULES REQUIRED FOR USE OF KEY FOB:

  1. KEY FOBS REMAIN PROPERTY OF THE GARDENS OF SARALAN HOMEOWNERS ASSOCIATION AND ARE SUBJECT TO RESTRICTION DUE TO FAILURE TO COMPLY WITH THE RULES AND REGULATIONS FOR USE OF THE FACILITIES.
  2. ANY KEY FOB RESTRICTION CAN BE APPEALED WITHIN 14 DAYS FROM THE DATE OF THE SUSPENSION NOTIFICATION LETTER, THROUGH A REQUEST TO THE BOARD ASKING FOR A REVIEW BY THE FINE COMMITTEE OF THE REPORTED INFRACTION(S).
  3. A REPLACEMENT KEY FOB DUE TO LOSS OR DAMAGE IS $25 PER KEY.
  4. ANY RESIDENT HOUSEHOLD WISHING TO REQUEST AN ADDITIONAL KEY FOB MAY DO SO, WITH THERE BEING A MAXIMUM OF ONE ADDITIONAL FOB PER HOUSEHOLD AT A COST OF $25.
  5. IT IS YOUR RESPONSIBILITY TO NOTIFY MANAGEMENT IN THE EVENT OF A LOST KEY FOB SO IT CAN BE DEACTIVATED. ANY ISSUES OR DAMAGES RELATED TO A SPECIFIC CODED KEY FOB ENTRY THAT HAS/WAS NOT REPORTED AS LOST OR STOLEN WILL BE THE ASSIGNED HOMEOWNER’S RESPONSIBILITY.
  6. RESIDENTS WHO LOAN THEIR KEY FOBS TO FAMILY MEMBERS ACCEPT FULL RESPONSIBILITY FOR ANY DAMAGES OR RULE VIOLATIONS AND RISK HAVING THEIR PRIVILEGES SUSPENDED.
  7. MINOR CHILDREN ARE NOT ALLOWED TO INVITE GUESTS TO COMMON AREAS UNLESS THEY ARE ACCOMPANIED BY AN ADULT.

POOL RULES & REGULATIONS

  1. MAXIMUM SWIMMERS OCCUPANCY: 21
  2. SMOKING/VAPING IS PROHIBITED IN THE POOL AREA, CLUBHOUSE, BATHROOMS, AND PLAYGROUND AREA
  3. THE POOL “AREA” IS DEFINED AS THE POOL AND ASSOCIATED CONTIGUOUS CONCRETE (DECK)
  4. THREAT OF LIGHTNING OR OTHER SERIOUS WEATHER WILL RESULT IN POOL BEING CONSIDERED CLOSED AND ALL PATRONS ARE TO LEAVE THE POOL AREA
  5. CHILDREN WHO ARE NOT POTTY-TRAINED OR UNDER THE AGE OF 4 YEARS OLD ARE REQUIRED TO WEAR A WATERPROOF SWIM DIAPER OR A REUSABLE SWIM DIAPER
  6. NO GLASS CONTAINERS IN OR AROUND THE POOL AREA OR CONCRETE
  7. NO FOOD IS ALLOWED IN OR AROUND THE POOL AREA OR CONCRETE
  8. ROLLER SKATES/BLADES, SKATEBOARDS, SCOOTERS (EXCEPT MOTORIZED WHEELCHAIRS) OR BICYCLES ARE NOT PERMITTED ANYWHERE WITHIN THE FENCED AREA
  9. ALL TRASH IS TO BE PLACED IN THE DESIGNATED TRASH RECEPTACLES
  10. ANIMALS ARE NOT PERMITTED ANYWHERE WITHIN THE GATED POOL AREA
  11. POOL IS FOR THE EXCLUSIVE USE OF AUTHORIZED MEMBERS AND THEIR PERMITTED GUESTS ONLY. AUTHORIZED MEMBERS WILL BE HELD ACCOUNTABLE FOR THE CONDUCT OF THEIR GUESTS AND MUST BE PRESENT AT ALL TIMES.
  12. NO DIVING, RUNNING, PUSHING, JUMPING, OR ROUGHHOUSING PERMITTED
  13. MUSIC IS ALLOWED, HOWEVER, MUST NOT BE VULGAR IN NATURE AND MUST BE KEPT AT RESPECTABLE VOLUMES SO AS TO NOT DISTURB OTHER PATRONS
  14. NO EXCESSIVE ALCOHOL CONSUMPTION AND NO INEBRIATED SWIMMING
  15. GATES TO THE POOL AREA MUST BE KEPT CLOSED AT ALL TIMES.
  16. CHILDREN UNDER THE AGE OF 12 MUST BE ACCOMPANIED BY AN ADULT.

**ANY VIOLATIONS OF THE ABOVE RULES BY THE HOMEOWNER, THEIR TENANTS, OR THEIR GUESTS WILL RESULT IN A 30-DAY SUSPENSION. A $100 FINE PER VIOLATION AND/OR THE COST OF THE DAMAGES MAY ALSO BE IMPOSED. REPEAT OFFENDERS MAY BE PERMANENTLY BARRED FROM THE USE OF THE COMMON AREAS.


BY ELECTRONIC SIGNING BELOW & ACCEPTING THIS KEY FOB, YOU AGREE TO ABIDE BY THE ABOVE RULES AS REQUIRED FOR THE USE OF THE KEY FOB AND THE RULES AND REGULATIONS FOR THE USE OF THE POOL & FACILITIES.